Procedure

Procedure 2601.1 - Communication with Trustees

1. COMMUNICATION WITH TRUSTEES

1.1.

Communication with trustees will generally be via email.

1.2.

When a matter of importance occurs in the Surrey School District that may attract immediate press coverage and/or public reaction that may involve immediate contact with trustees, every attempt will be made to expeditiously provide trustees with a brief outline of the matter as well as a brief report on action taken or contemplated by the leadership. This communication shall be provided in the most efficient manner (email, phone, text) and generally be given by the superintendent or secretary-treasurer.

2. TRUSTEES’ INFORMATION BULLETIN

2.1.	Generally on Monday afternoons, a trustees’ information bulletin (TIB) will be emailed to all trustees from the office of the secretary-treasurer. The TIB will include items of information such as correspondence to and from the board (correspondence classifications are listed in Procedure 10500.2 Correspondence Addressed to the Board or Board Chairperson), questions to the board and responses, publications that may assist trustees in fulfilling their role by being better informed on educational issues and other pertinent information on matters pertaining to the school district.
2.2.	The distribution list of staff receiving copies of the TIB shall be determined by the superintendent or the secretary-treasurer and may be revised from time to time.
2.3.	Items regarding personnel within the TIB shall be considered confidential in nature and should remain so.

3. REFERENCES AND RELATED DOCUMENTS

3.1.	Policy 2601 Board-Staff Communications
3.2.	Procedure 10500.2 Correspondence Addressed to the Board of Education

4. AUTHORITY AND RESPONSIBILITY

4.1.	Board of Education
4.2.	Secretary-Treasurer

5. HISTORY

Revised:	2024-03-13 2000-03-28 1993-01-04
Approved:	1985-01-10