Appendix

Appendix 8901.1-1 - Appendix: District Bus Usage for Field Studies

APPENDIX A: DISTRICT USAGE FOR FIELD STUDIES

1. BOOKING PROCEDURES

1.1.	District buses may be booked for field trips by calling the Transportation Department.
1.2.	Booking numbers will be assigned by the Transportation Department for each bus trip to facilitate ease of reference to particular excursions.

2. CHARGES

2.1.	The rate schedule is based on hourly charges and frequent destinations have had standard times established. This enables schools to have increased certainty as to costs.
2.2.	Transportation will communicate the expected charge when confirming the extra bus trip is ordered

3. PAYMENT

3.1.

Extra bus trips are charged to the school district’s budget account at the time of booking.

3.2.

If the school wishes to utilize school-based funds rather than the school’s district budget account, a remittance can be made to the Finance Department to be credited to the school’s district account for transportation recoveries.

3.3.

In those rare circumstances where the school has not sufficient funds in their district budget account and must wait to realize sufficient school-based funds to make the contribution, a temporary deficit in the school’s district budget account can be arranged through the Finance Department.

3.4.

If the actual hours of bus service consumed on the excursion are different than the original booking charge, then:

a)	Less than ½ hour will not be adjusted; or
b)	½ hour or greater will have the charge adjusted.

3.5.

Cancelled bus excursions will result in charges being reversed.