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Policy

Policy 5310 - Surplus Furniture & Equipment

1. 

INTENT

1.1. 
The Surrey Board of Education intends that the use available furniture and equipment should be optimized for the benefit of the district as a whole.
1.2. 
The board intends that when furniture and equipment become surplus to the needs of the district, the maximum value should be realized through trade-in, sale or auction.

2. 

PRINCIPLES

2.1. 
The acquisition of “standard” furniture and equipment, as delineated in board Policy #4600 – Purchasing Goods and Services, is preferred in order to create greater flexibility in use over the product’s life cycle.
2.2. 
Furniture and equipment in portable classrooms are deemed to associate with that portable when it is moved. If a school wishes to retain the furniture and equipment in a portable which is being moved, the goods must be acquired through an internal purchase.
2.3. 
When the enrolment of a school is reduced as the result of transferring students to a new school, surplus equipment and furniture at the reduced size school are to be offered to the new school at no cost.
2.4. 
Where furniture and equipment are replaced by the district, the replaced equipment will be returned to the district for redeployment or disposal as appropriate.
2.5. 
District initiated transfers of district-paid furniture and equipment should occur in order to optimize the utility of available resources in the district as a whole.
2.6. 
When a school has furniture and equipment which is surplus to its needs, other than as a result of the foregoing, the school is encouraged to transfer goods without charge, to another school in the district which needs the goods.
2.7. 
Dispositions of surplus furniture and equipment are to occur only where there is no longer a need or the goods have reached the end of their life cycle for the school district purposes.
2.8. 
The method by which surplus furniture and equipment are disposed of should maximize value realized and minimize administrative costs of affecting the disposition.
2.9. 
Proceeds of disposition are to be accounted for in a manner which facilitates the district’s purchase of like categories of furniture and equipment.
2.10. 
Surplus furniture and equipment may not be directly sold to school district staff.

3. 

AUTHORITY

3.1. 
The board authorizes the secretary-treasurer or designee to accept or decline equipment donation proposals.

 Revised:
1999-11-04
 Approved:
1986-05-29
 XRef:
Policy #4600
Reg. #6700.2

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