Policy
Policy 5310 - Surplus Furniture & Equipment
1. | INTENT1.1. | The Surrey Board of Education intends that the use available furniture and equipment should be optimized for the benefit of the district as a whole. | 1.2. | The board intends that when furniture and equipment become surplus to the needs of the district, the maximum value should be realized through trade-in, sale or auction. |
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2. | PRINCIPLES2.1. | The acquisition of “standard” furniture and equipment, as delineated in board Policy #4600 – Purchasing Goods and Services, is preferred in order to create greater flexibility in use over the product’s life cycle. | 2.2. | Furniture and equipment in portable classrooms are deemed to associate with that portable when it is moved. If a school wishes to retain the furniture and equipment in a portable which is being moved, the goods must be acquired through an internal purchase. | 2.3. | When the enrolment of a school is reduced as the result of transferring students to a new school, surplus equipment and furniture at the reduced size school are to be offered to the new school at no cost. | 2.4. | Where furniture and equipment are replaced by the district, the replaced equipment will be returned to the district for redeployment or disposal as appropriate. | 2.5. | District initiated transfers of district-paid furniture and equipment should occur in order to optimize the utility of available resources in the district as a whole. | 2.6. | When a school has furniture and equipment which is surplus to its needs, other than as a result of the foregoing, the school is encouraged to transfer goods without charge, to another school in the district which needs the goods. | 2.7. | Dispositions of surplus furniture and equipment are to occur only where there is no longer a need or the goods have reached the end of their life cycle for the school district purposes. | 2.8. | The method by which surplus furniture and equipment are disposed of should maximize value realized and minimize administrative costs of affecting the disposition. | 2.9. | Proceeds of disposition are to be accounted for in a manner which facilitates the district’s purchase of like categories of furniture and equipment. | 2.10. | Surplus furniture and equipment may not be directly sold to school district staff. |
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3. | AUTHORITY3.1. | The board authorizes the secretary-treasurer or designee to accept or decline equipment donation proposals.
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