Procedure
Procedure 2300.1 - School District Signing Authority
| As contemplated under board policy, the following items define the terms of reference. |
1. | EQUIPMENT MAINTENANCE AGREEMENTS| Requirements for obtaining vendor pricing applies as per Regulation #4600.4 – Obtaining Vendor Pricing. | The following departmental authorizations and dollar limits per type of service are:- Director, Information Management Services - $25,000 per agreement
- Director, Physical Plant & Transportation Services - $25,000 per agreement
| | Values greater than the above amounts must be signed according to the prescribed authorization schedule in policy for agreements requiring one signature. | | A purchase order will accompany a signed equipment maintenance agreement upon execution. |
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2. | PURCHASE ORDERS| Explicit approval for expenditures must be obtained in writing and affixed to the Purchase Requisition. Purchase Requisitions are maintained as the source document for Purchase Orders. | The following dollar limits have been set as approval limits for the signatories on Purchase Requisitions:- Buyers – up to $25,000 on original award and up to $100,000 for purchase orders on previously established buying arrangements
- Assistant Manager, Purchasing – up to $50,000
- Manager, Purchasing – up to $100,000
- Assistant Secretary-Treasurer – up to $500,000
- Secretary-Treasurer – no limit
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3. | FORMAL PRICE REQUESTSAny formal price request as described in policy that exceeds an estimated value of $500,000 must be signed on behalf of the board by the assistant secretary treasurer, or secretary-treasurer.
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4. | LEGAL REPRESENTATIONAccount Coordinators with budget authority for legal fees accounts are authorized to engage lawyers and arbitrators to the limit of $50,000 per case.
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