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Policies & Procedures

ADULT EDUCATION POLICIES AND PROCEDURES

ADMISSION REQUIREMENTS
Non-graduated adult residents in British Columbia who are Canadian citizens, landed immigrants, permanent residents  or refugees in BC may complete secondary school education to graduation through School District No. 36 Surrey Continuing Education programs*.  All students are required to meet status in Canada and residency requirements. Photo identification must be provided. Residence document must have CURRENT address listed.

*Some students may have a work permit that prohibits study in Canada unless accompanied by a study permit provided by Immigration Canada.  See http://www.cic.gc.ca/english/index.asp

ASSESSMENT AND PLACEMENT
Students may not have complete records, or they may have applicable recent work or post-secondary experience in BC.  An assessment will provide students with their present skill level in one or more of the following areas:  vocabulary, reading comprehension, spelling, writing, math or science.  All test scores are kept in a confidential student file and are used for placement only.

CREDIT COURSE PLANNING
Appointments may be arranged by calling:

Invergarry at 604-595-8218
Queen Elizabeth at 604-581-1413

Course planning should be done prior to the start of a new semester.  School records, report cards or transcripts will assist the assessment teacher in planning a suitable program.

ATTENDANCE
Educational research shows there is a correlation between attendance and student success; the more the student attends the higher the rate of success.  We expect our students to take personal responsibility to attend classes regularly, to be punctual and to show a satisfactory level of performance and rate of progress. Students may lose their seat if they do not attend the first class, or notify the school that they cannot attend the first class.

Student confidentiality will be maintained at all times.  However, students should be aware that if they are not in class, a teacher, administrator or office staff member may call any contact number provided on file. 

ABSENCES
Please notify the school if you are going to be absent.

If a student needs to miss school for an extended period of time they must complete a Planned Absence form in the office.  Students should be aware that classroom instruction cannot be duplicated.  Students should also be aware that an entire course may be jeopardized unless the student accepts responsibility to complete missed work.

COURSE POSTPONEMENTS AND CANCELLATIONS
CE reserves the right to postpone or cancel classes due to low enrollment and reserves the right to limit enrollment where applicable.  Please register early.

COURSE CHANGES
Adding or changing a course may be permitted during the first week of classes only subject to seat availability and principal’s approval. 

WITHDRAWAL
Students may withdraw or transfer courses from Foundations classes within the first week only.  Academic students may withdraw or transfer on or before the fourth day of a class. Students who leave a class after the cut-off date will have a final mark reported to the Ministry of Education.  Students who wish to withdraw or drop courses need to inform the office in person. 

FEES

STUDENT FEES
On registration students pay a non-refundable $20.00 student resource fee which supports student learning. 

INTERNATIONAL STUDENT FEES
International students must have a valid study permit to register for classes and are required to pay a tuition fee of $900 per course.

If an international student withdraws within the first two weeks of class a service charge of $100 will apply. No refunds will be given after the second week of class.

TEXTBOOK / WORKBOOK FEES
A textbook deposit is required for every textbook.  Some courses use a workbook which will be provided to students free of charge.  Students have the option of purchasing a workbook if preferred.  Textbook fees for QE courses can be paid on the first night of class.  

TEXTBOOK REFUNDS
Textbooks and workbooks must be returned undamaged and unmarked for a full refund within 2 weeks of the end of class. Refunds are only available in the current school year.

COURSE CANCELLATION REFUNDS
Full refunds will be issued for cancelled courses.

PAYMENT METHODS
Fees and deposits are payable by debit, Visa or Mastercard at the time of registration.   Cheques and cash are not accepted.

TRANSCRIPTS

What is a transcript?
A transcript is the official document that indicates:

  • Successful completion of Grade 11 and Grade 12 courses.
  • Course achievement levels (with the exception of I, F and W).
  • Program participation (e.g. Career Preparation).
  • Whether the student has completed graduation requirements.
  • Honours Standing, if the student has a Grade Point Average (GPA) greater than 3.0 (a better than B average).

When are transcripts sent to students?
The Ministry sends transcripts to all Grade 12 and Adult Education Program students in public schools at the end of July, regardless of graduation status.  Please ensure that we have your current address on file before the end of June.

Schools and post-secondary institutions designated by students on Post-Secondary Institution Choices Forms also receive an official printed or electronic copy.

How do I obtain copies of a transcript or permanent record card?
The way you obtain student records depends on your age:

  • Students who are still in Grade 12 or the Adult Education Program may obtain copies of their transcript from their school.
  • Former students born in 1988 or later should contact the Secondary School they attended and completed course(s).  Former students who were born in 1987 or prior must call the Surrey School District's Records Centre at 604-595-5314.

All requests must include the student's:

  • Full legal name (maiden name if applicable)
  • Birth date
  • Last school registered at
  • Authorization
  • Current contact information

Cost: The service fee is $10.00 for the first official copy; subsequent copies are $5.00 each.  Payment should be in the form of debit, Visa or Mastercard.

All copies are officially certified and sealed.

Transcript responsibilities of the Surrey School District
Even though the Ministry provides a transcript service, schools are the official holders of student records. Copies of Ministry produced transcripts must be maintained for 55 years after a student graduates (or normally would have graduated) as a part of the students' Permanent Record. Schools may issue transcripts upon request, and they have the authority to correct errors and omissions.

The official BC transcript is issued by the BC Ministry of Education.  Unofficial transcripts are available through the school administration office.  Students can order an official transcript at

http://www.bced.gov.bc.ca/transcript/

EMERGENCY PROCEDURES

In case of a fire alarm or emergency event (bomb threat), these procedures are to serve as guidelines:

  1. Every fire alarm signal should be treated as "real" by staff and students.
  2. Students must follow staff directions.
  3. Vacate all classrooms immediately and leave by the designated EXIT.
  4. Familiarize yourself with all exits to the outside of the building.
  5. Await the "all-clear" signal before re-entering the building. 

CONTINUING EDUCATION

ACADEMIC POLICIES

CHEATING AND PLAGIARISM
Cheating occurs when a person deliberately uses another person’s work (intellectual, written, electronic or visual) and presents it as their own with the intent to deceive.  Cheating also occurs when a person allows their work to be used in this way. 

Plagiarism involves using other people’s words, works or ideas without proper acknowledgement. Both plagiarism and cheating are dishonest, unethical and violate the value of learning and the integrity of our school community. Any form of cheating or plagiarism, including assisting others to cheat or plagiarize will be subject to progressive discipline.

To learn more about how to correctly reference another person’s ideas or writing, students can use the following resources:

APA Style:    http://owl.english.purdue.edu/owl/resource/560/01/
MLA Style: http://owl.english.purdue.edu/owl/resource/747/01/
To learn more about evaluating online resources students can visit: http://www.lib.sfu.ca/help/finding-evaluating-web-resources

FIELD TRIPS
All students attending a field trip are required to sign a district permission form and/or volunteer driver form. Only registered students can participate in a school field trip.

ELECTRONIC DEVICES

Personal Digital Devices are defined as any personal electronic device that can be used to communicate or to access the internet, such as a cell phone, tablet, laptop, or smartwatch. These devices are important tools which can be used to enhance learning and prepare children for the world in which they will work and live.  Personal digital devices provide support for children who rely on these tools to access learning through services such as translation, adaptations for Individual Education Plans, medical support, health needs, or to provide equity of access to resources.  The classroom teacher is responsible for the learning environment in the classroom, for guiding children to use personal digital devices appropriately, and for determining when personal digital devices should be used. 


The safe and responsible use of personal digital devices is expected by all Surrey School District students, employees, volunteers, parents, guardians, and community members who are on school district property or interacting with students or staff.  This includes the following: 

  1. Those using personal digital devices need to abide by the school code of conduct as well as all Provincial and Federal laws and the British Columbia Human Rights Code.  This includes not using personal digital devices to engage or participate in bullying or harassment, discrimination, or defamation of character. 
  2. At both elementary and secondary schools, personal digital devices can be used during class time to enhance learning at the direction of the classroom teacher.  These devices should be used in a way that is respectful of other’s learning and does not distract others in terms of light, sound, or by other means. 
  3. At elementary schools, it is expected that personal digital devices are to be put away during non-class time such as recess and lunch.  Exceptions to this are for students who need digital devices for medical or health reasons, translation, accessibility, or other student-specific reasons. 
  4. Personal Digital Devices should not be used during lock down procedures or drills.  The use of personal digital devices during this time may impact the emergency safety response. 
  5. Surrey School District staff and students should not be recorded, visually or audibly, for any reason without their prior consent. 
  6. The Surrey School District is not responsible for lost, missing, or damaged personal digital devices that students choose to bring to school. 

SMOKING
Smoking is prohibited on all Surrey SD 36 school sites.  (See Page 29 for SD36 Policy 8040-03).

VALUABLES
Please take care of your valuables; Continuing Education is not responsible for loss or theft of student's personal items.

VEHICLES
Continuing Education is not responsible for vehicle damage on or near school grounds.  Students who drive in an unsafe manner around the school will be referred to the RCMP.

VISITORS
All visitors are required to report to the office upon arrival.  In accordance with district policy, visitors are not allowed on the school premises without prior approval from the principal.

PARKING
Students may park in designated Student Parking areas only. See school map or website for further information.

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School District No.36 (Surrey)